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Arizona Code of Judiciary Administration
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ARIZONA CODE OF JUDICIAL ADMINISTRATION

Part 7: Administrative Office of the Courts
Chapter 2: Certification and Licensing Programs

Section 7-206: Certified Reporter

A. Definitions.

In addition to the definitions in ACJA § 7-201(A), the following definitions apply:

“Board” means “the board of certified reporters” as provided in A.R.S. § 32-4002(1).


“Certify” means “board authorization to engage in activities regulated by the board” as provided in A.R.S. § 32-4002(4).


“Certification” means “a standard certificate that is issued by the board to a person who meets the requirements of §§ 32-4021 and 32-4022 and does not include a temporary certificate” as provided in A.R.S. § 32-4002(2).


“Certified reporter” means “a person who is certified by the board and who records and transcribes a verbatim record in any sworn proceeding by means of written symbols or abbreviations in shorthand, machine writing or voice writing” as provided in A.R.S. § 32-4002(3).


“Chapter” means Title 32, Chapter 40, Board of Certified Reporters,
Arizona Revised Statutes.

“Report” means “to
stenographically or by voice writing record and transcribe sworn proceedings” as provided in A.R.S. § 32-4002(5).

“Temporary certificate” means a certificate that has been extended pursuant to Laws 1999, Ch. 335, § 3; Laws 2000, Ch. 41, § 13 and subsection G(4)(a).

“Voice writing” means “the making of a verbatim record of the spoken word by means of repeating words of the speaker into a device that is capable of digital translation into text” as provided in A.R.S. § 32-4002(6).

B. Applicability.

1. This section applies to the standard certification of reporters pursuant to Arizona Revised Statutes, Title 32, Chapter 40 and to temporary certification pursuant to Laws 1999, Ch. 335, § 3 and Laws 2000, Ch. 41, § 13. It addresses all components of the certification process including application, fees, criteria for approval or denial of certification, resolution of complaints concerning certified reporters and the discipline and administrative hearing process and is read in conjunction with ACJA § 7-201: General Requirements. In the event of any conflict ACJA § 7-206 shall govern. In the event of any conflict between the applicable statutes and the ACJA sections, the statutes shall govern.

2. A.R.S. § 32-4001 provides “This chapter applies to persons, entities or courts that use stenographic or voice writing means of recording but does not apply to other means of recording. This chapter does not limit the contempt powers of the court or the authority of the court to discipline court employees.”

C. Purpose.

A.R.S. § 32-4003(A) provides “A person shall not report proceedings in any court in this state and shall not report depositions in this state for use in any court in this state unless the person is certified pursuant to this chapter.” A.R.S. § 32-4003(D) provides: “It is unlawful for any person who is not certified pursuant to this chapter to represent oneself as a certified reporter.” For eligibility to report a verbatim record in any sworn proceeding in this state for use in any court in this state, all persons shall hold a valid certificate and comply with the requirements of this section. The certified reporter’s transcript is an important document before, during and after a trial. The paper transcript and its electronic version are used for trial preparation, briefs, impeachment purposes and appellate review. Property, freedom and life all can depend on a clear and accurate record. Certified reporting is integrally related to the prompt, effective and impartial operation of the judicial system.

D. Administration.

1. Role and Responsibilities of the Supreme Court. In addition to the requirements of ACJA § 7-201(D), A.R.S. § 32-4007(A) and (C) establishes the certified reporters fund and specifies “The supreme court shall administer the fund” and “The supreme court may receive and expend monies from the fund . . . .”

2. Role and Responsibilities of the Director. These responsibilities are contained in ACJA § 7-201(D).


3. Role and Responsibilities of the Deputy Director. These responsibilities are contained in ACJA § 7-201(D).


4. Role and Responsibilities of Division Staff. These responsibilities are contained in ACJA § 7-201(D).


5. Board of Certified Reporters.


a. Composition. Pursuant to A.R.S. § 32-4004:


A. The board of certified reporters is established consisting of the following members:


1. The chief justice of the supreme court or the chief justice's designee.


2. One judge of the court of appeals who is appointed by the chief justice of the supreme court.


3. One superior court judge who is appointed by the chief justice of the supreme court.


4. Two certified reporters who are residents of this state, who have been official court reporters for at least five years and who are appointed by
the chief justice of the supreme court.

5. Two certified reporters who are residents of this state, who have been freelance reporters for at least five years and who are appointed by the chief justice of the supreme court.


6. One attorney who is a resident of this state, who has been licensed to practice law in this state for at least five years and who is appointed by the chief justice of the supreme court.


7. One public member who is appointed by the chief justice of the supreme court.


B. Members who are appointed pursuant to subsection A, paragraphs 2 through 7 serve five year terms. The chief justice shall fill a vacancy for any unexpired portion of a term in the same manner as the original appointment.


C. A majority of the members shall elect a chairperson.


b. Term of Chief Justice or Chief Justice Designee. The member appointed pursuant to § 32-4004(A
)(1) shall serve at the pleasure of the chief justice.

c. Duties. These duties are contained in A.R.S. §§ 32-4004(E) and -4005(B). In addition, this subsection should be read in conjunction with ACJA § 7-201(D) which is consistent with A.R.S. §§ 32-4004(E) and -4005(B).

E. Initial Certification.

1. Eligibility for Application.

a. A.R.S. § 32-4021(A) provides
:

A. An applicant for standard certification as a certified reporter … at a minimum shall:


1. Be at least 18 years of age.


2. Be a citizen or legal resident of the United States.

3. Satisfy the requirements of § 32-4022.


4. Be of good moral character.


4. 5. Possess a high school diploma or a general equivalency diploma or a similar document or certificate.


6. Pursuant to rules adopted by the supreme court demonstrate reasonable proficiency in making verbatim records of trial or judicial or related proceedings.


7. Comply with the laws and rules and orders adopted by the supreme court governing certified reporters in this state.


8. Pay the fees established pursuant to § 32-4008.


b. An applicant shall provide proof of passing the registered professional reporter's examination (RPR) or the certified verbatim reporter’s examination (CVR) and shall also pass the Arizona Written Examination pursuant to ACJA § 7-201(E) and subsections (E)(3)(b) and (c).


2. Application for Initial Standard Certification. The procedures for application for initial certification are provided in A.R.S. § 32-4021 and ACJA § 7-201. Applicants for certification shall also meet the examination requirements specified in subsection (E)(3) and pursuant to A.R.S. § 32-4021(A)(9) an applicant shall “Submit a full set of fingerprints with the fee prescribed in § 41-1750 to the supreme court for the purpose of obtaining a state and federal criminal records check pursuant to § 41-1750 and Public Law 92-544.”


3. Examination. In addition to the requirements of ACJA § 7-201(E) the following requirements apply
:

a. Purpose. Pursuant to A.R.S. § 32-4005(B) and ACJA § 7-201(E), the examination for initial certification is to “[d]
etermine through testing . . . an applicant’s ability to make a verbatim record of proceedings that may be used in any court by means of written symbols or abbreviations in shorthand, or machine writing or voice writing.”

b. Admission to the Arizona Written Examination. (1) A.R.S. § 32-4022(A) provides:


A. A person shall not be admitted to an examination without presenting satisfactory evidence to the board that before the date on which the application for examination was filed the person has done at least one of the following:


1. Obtained one year of experience in making verbatim records of meetings, conferences, hearings or judicial or related proceedings by means of written symbols or abbreviations in shorthand, machine writing or voice writing and in transcribing these records.


2. Obtained a verified certificate of the satisfactory completion of a prescribed course of study from a court reporting school or a certificate from a school that evidences the equivalent proficiency and the ability to make a verbatim record of material that is dictated pursuant to rules adopted by the supreme court.


3. Obtained a national court reporters association’s registered professional reporter or registered merit reporter certificate.


4. Obtained a valid certificate to practice court reporting that is issued by a state other than this state if the other state’s requirements and certifying examination are substantially similar to or more stringent than those in this state.


5. Demonstrated reasonable proficiency in making verbatim records of trial or judicial or other related proceedings by passing an approved examination for certification pursuant to rules adopted by the supreme court.


b. Examination Procedures. In addition to the requirements of ACJA § 7-201(E), the procedures for examination are prescribed in A.R.S. § 32-4022:


b. (1) A.R.S. § 32-4022(B) provides:


B. The examination for certification consists of the following two parts:


1. A national court reporters association’s registered professional reporter examination, a national verbatim reporters association’s certified verbatim reporters association examination or an alternative demonstration of proficiency approved by the supreme court.


2. A written knowledge test of rules of the supreme court of Arizona and statutes of this state relating to court reporters.


(2) The National Court Reporters Association (NCRA) RPR written knowledge test (WKT) and skills knowledge test (SKT) and the National Verbatim Reporters Association (NVRA) CVR, are the approved proficiency examinations to meet the minimum proficiency examination requirements of A.R.S. § 32-4022(B)(1).


(3) An applicant satisfies the proficiency examination requirements by passing either the RPR or CVR examination as specified in A.R.S. § 32-4022(B
)(1) and subsection (E)(3)(c)(2).

(4) An applicant shall perform the duties of the profession using only the method of reporting the applicant used to obtain certification.


(5) A.R.S. § 32-4022(F) provides: “An applicant who fails to pass the written examination . . . may apply for reexamination at any time.”


3. Decision Regarding Certification. In addition to the requirements contained in ACJA § 7-201(E), the procedures for the decision regarding certification are pursuant to A.R.S. §§ 32-4021(B), -4024(A) and -4024(B).


a. Approval of Initial Standard Certification. These requirements are contained in ACJA § 7-201(E).


b. Denial of Initial Standard Certification. The requirements are contained in ACJA § 7-201(E).

F. Role and Responsibilities of Certified Reporters.

In addition to the requirements of ACJA § 7-201(F), the following requirements apply:

1. Code of Conduct. Each certified reporter shall adhere to the code of conduct adopted pursuant to A.R.S. § 32-4005 and subsection (J).


2. Identification. A.R.S. § 32-4003(C) provides “A certified reporter shall include the title ‘certified reporter’ or the abbreviation ‘CR’ and the reporter’s certificate number on the title or cover page of any transcript, on any business card, advertisement or letterhead and on the certificate of any transcript.”


3. Certification of Transcripts. A.R.S. § 32-4003(B) provides “A certified reporter shall sign and certify each transcript that the certified reporter prepares before the transcript may be used in court, except for transcripts that the reporter prepares for proceedings that occurred before July 1, 2000.”


4. Transcript Production. The following requirements apply to transcript produ...